Elysian Staffing is seeking an Operations Coordinator to join our growing team and help us deliver on our mission of empowering creatives to live their dreams through exceptional recruiting, coaching, and consulting services.

This role is ideal for someone who thrives on structure, enjoys connecting the dots across departments, and loves making things run smoother and smarter. As Operations Coordinator, you’ll work closely with the CEO to help implement the company’s vision and ensure our day-to-day business operations run with excellence and integrity.

This is a hybrid position based in Richmond, VA, with a combination of remote work and in-person meetings or work sessions as needed.

RESPONSIBILITIES

Strategic Support & Vision Execution

• Partner with the CEO to translate strategic goals into operational plans and workflows

• Assist in tracking key business metrics, action items, and project timelines

• Help coordinate internal initiatives across departments (recruiting, coaching, consulting)

• Serve as a point of coordination for internal and external stakeholders

Payroll & HR Administration

• Manage contractor payroll processes and timelines using platforms like Gusto or similar

• Track hours and rates for talent placements and ensure accurate and timely payment

• Support onboarding and offboarding of freelancers and internal hires

• Maintain confidential HR records and help coordinate compliance and legal documentation

Operational Management

• Optimize internal systems and workflows to support recruiting and coaching operations

• Maintain and update documents, SOPs, and onboarding materials

• Assist with invoicing, expense tracking, and vendor coordination

• Provide administrative support including scheduling, recordkeeping, and general coordination

• Coordinate CRM and ATS data management, ensuring accuracy and up-to-date information

QUALIFICATIONS

• 2–3 years of experience in operations, project coordination, HR, or a related role

• Strong organizational skills with attention to detail and follow-through

• Proficient in tools like Google Workspace, Slack, Gusto, Airtable, and CRM/ATS platforms (or willing to learn quickly)

• Excellent written and verbal communication skills

• Ability to prioritize tasks, adapt to changing needs, and solve problems proactively

• High degree of integrity and commitment to confidentiality and accuracy

• A self-starter mindset—comfortable working both independently and collaboratively

• Coachable, collaborative, and motivated to grow alongside the business

• Must be located in the Richmond, VA area and available for in-person meetings as needed

At Elysian, we’re passionate about aligning people with meaningful work—and that starts with our internal team. We’re looking for someone who thrives in a supportive yet fast-moving environment, takes initiative, and genuinely enjoys making systems and people work better together.

If you’re ready to grow with a mission-driven company and play a key role in shaping our operational foundation, we’d love to meet you.